Legal Clerk II (SR-12)

Recruitment Number
Recruitment No. 1718-010 Open Competitive
Open: Includes all interested individuals including members of the general public
Eligible lists may be used for temporary and permanent vacancies for the class of work during the lifeof the eligible list. Temporary appointments may lead to conversion to permanent employment.
Duties Summary
Performs a wide variety of legal clerical work in support of staff attorneys to include preparing, checking, and processing legal forms, documents, and related materials, locating and abstracting information from legal files and records, and gathering and organizing relevant material for use in legal proceedings; and performs other related duties as required.
Minimum Qualification Requirements
Applicants must meet all the requirements for the position they are seeking as of the filing date of their application, unless otherwise specified.
Please note that unless specifically indicated, the required education and experience may not be gained concurrently. Your possession of the required amount of experience will not in itself be accepted as proof of your qualification for the position. Overall paid or unpaid experience must be of such scope and responsibility as to conclusively demonstrate that you have the ability to perform the duties of the position.
Note: Calculation of experience is based on full-time, 40-hour work weeks. Part-time experience must be pro-rated. Example: Twelve months of experience at 20 hours per week is equivalent to six months of experience. In addition, hours worked in excess of 40 hours per week will not be credited. Example: Twelve months of experience at 60 hours per week is equivalent to one year, not one and one-half years.
Training and Experience: A combination of education and experience substantially equivalent to graduation from high school, andtwo years of legal clerical work experience involving the preparation, typing and processing of a variety of legal forms and documents which required knowledge of common legal terminology, procedures, practices, forms and documents.
License Requirement: None
Knowledge of: legal terminology; form, content and use of legal documents; legal processes and procedures; the various types of court actions and associated processes; filing methods and systems; grammar, spelling and word usage; law office practices and procedures.
Ability to: prepare and process standard forms needed for specific legal actions; locate and abstract data from legal files and records; establish and maintain case files and systems of legal records; operate computer equipment to input, verify, update and extract data from information systems; provide information to defendants, witnesses, attorneys, court personnel, and the general public; explain legal processes, procedures and/or departmental policies; work within constant time constraints and deadlines; type at a rate of 40 net words per minute; as applicable to specific positions, take dictation at a rate of 80 words per minute and transcribe notes accurately; deal effectively with employees, attorneys, court personnel and the public.
Health and Physical Condition: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper for performance of the duties.
Additional Job Information
Required Forms and Documentation:
Copy of your high school diploma or equivalent
Evidence of education (degree or transcript). A legible photo copy of an official transcript will be accepted. DHR reserves the right to request an official copy if substituting education for experience.
Successful completion of a substantially full-time legal secretary curriculum of one semester leading to a certificate at an accredited community college, business or technical school which included courses in legal documents preparation, legal terminology, and legal office practices and procedures may be substituted for six (6) months of the specialized experience.
Successful completion of a substantially full-time legal assistant/paralegal curriculum at an accredited community college, business or technical school may be substituted for the Specialized experience on the basis of fifteen (15) semester credit hours of satisfactorily completed course work for six (6) months of experience, up to a maximum of two (2) years.
NOTE: Transcripts downloaded from the internet are NOT acceptable. Copy of your high school diploma and/oreducation degree or transcripts MUST be submitted in order to be given credit. Copies will not be returned. Mail or drop off: Department of Human Resources, 4444 Rice Street, Suite 140, Lihue,HI 96766 or email at hrrecruitment@kauai.gov within 7 calendar days from filing this application. Office hours are Monday through Friday (except holidays) from 7:45 a.m. to 4:30 p.m.
Examination:The examination will consist of a training and experience evaluation based on the applicant's education and experience as presented in the application. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week.
For further information about Equal Employment Opportunity, the Merit Civil Service System, Citizenship and other requirements, Reasonable Accommodation, Veterans Preference, Examination Requirements, and the Internal Complaint and Merit Appeals Board Processes please visit our website at www.kauai.gov.
NOTE: Persons selected for employment will be required to pass a suitability background investigation which may include, but not limited to, an oral interview, reference check, drug screening, pre-employment medical exam, psychological assessment, polygraph test, as applicable to the position to their employment.

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